Automate employee onboarding: an arrival that runs on its own, from contract to day one.
We turn your arrival checklist into an automated sequence: documents, access, reminders and follow-ups.
The problem
Six people, one new hire, and nobody knows who does what.
Onboarding involves HR, IT, the manager and sometimes accounting. Without a sequence, everything runs on chaser emails.
Things we hear a lot
There's always an access missing on day one.
The contract has been waiting for a signature for a week.
Each manager prepares an arrival their own way.
The same documents get requested three times.
What we deliver
Four deliverables, in this order.
A single checklist
The steps, the owners and the deadlines, written once for every arrival.
Generated documents
Contracts, welcome packs and pre-filled forms built from the new hire's details.
Triggers
A completed step starts the next one, with automatic reminders to whoever is concerned.
Tracking per new hire
What's done, what's blocked, and since when, in one view.
How it runs
Three steps, tested on a real arrival.
Checklist
2 to 3 weeks
We bring HR, IT and a manager together to write the arrival journey: steps, owners, deadlines, documents. It's often the first time it's written down in full.
Build
6 to 12 weeks
Document templates, triggers and reminders, connected to your tools. The sequence is tested end to end on a fictional new hire.
First real arrival
At the end of the build
We support your next arrival with the sequence, then fix whatever got stuck. After that, HR adds a step or a document on their own. The departure journey can follow.
We time the project around an arrival that's already planned: it's the best test.
Before / after
What actually changes.
Typical cases
Where it helps.
Several hires per quarter
An SME that regularly welcomes new people and redoes the same preparation every time.
A one-person HR team
Someone who also handles admin, and for whom each arrival costs half a day of chasing.
Seasonal arrivals and departures
An organization where starts and leaves cluster in a few periods of the year.
Typical situations, not client references.
When not to call us
We'd rather tell you upfront.
We limit data to what's necessary and specify where it flows and who can access it. GDPR rules apply, to be validated with your DPO if you have one.
Yes, it's the same mechanism in reverse: equipment return, access removal, end-of-contract documents.
No, we plug into what you use whenever possible.
Free call · 30 min
We'll look at your case in 30 minutes
Free call, no commitment. We'll tell you honestly if it's automatable, and if now isn't the right time.
Other services